26 October 2009

Weekly Dynamic: Pass Payments Through the Payables Account

When creating an AP Voucher in Dynamics GP and including a full or partial payment, Dynamics GP does not hit the AP account for the amount of the payment. A typical distribution with a $100 voucher and a $20 payment looks like this:

However, if you want to force these payments through the AP account for clarity you can. The setting is in Tools->Setup->Company->Company->Options. Check the box labeled Separate Payment Distributions. With this box checked, AP will be credited for the full amount due and then it will be debited for the payment amount like this:

This is really more of a preference issue. Both options are correct but sometimes you just want to see the everything that happened and eliminate the shortcuts.

Update: The second illustration has been corrected to properly show the cash distribution.