You, Me and Dynamics GP
When creating an AP Voucher in Dynamics GP and including a full or partial payment, Dynamics GP does not hit the AP account for the amount of the payment. A typical distribution with a $100 voucher and a $20 payment looks like this:
However, if you want to force these payments through the AP account for clarity you can. The setting is in Tools->Setup->Company->Company->Options. Check the box labeled Separate Payment Distributions. With this box checked, AP will be credited for the full amount due and then it will be debited for the payment amount like this:
This is really more of a preference issue. Both options are correct but sometimes you just want to see the everything that happened and eliminate the shortcuts.
Update: The second illustration has been corrected to properly show the cash distribution.
However, if you want to force these payments through the AP account for clarity you can. The setting is in Tools->Setup->Company->Company->Options. Check the box labeled Separate Payment Distributions. With this box checked, AP will be credited for the full amount due and then it will be debited for the payment amount like this:
This is really more of a preference issue. Both options are correct but sometimes you just want to see the everything that happened and eliminate the shortcuts.
Update: The second illustration has been corrected to properly show the cash distribution.
3 comments:
Awesome! Now I could probably test the following myself but you might know. Does this setting also put the payment-part of the distributions on the payment transaction or is it still on the invoice?
This can be somewhat confusing when doing investigative work. Like the following: Customer - "Look, here's a payment with no distributions. I think GP made a mistake." Partner - "No, that payment is probably part of a transaction that was done 'on-the-fly'"
Hi, I don't understand the full $100 credit to cash in the second distribution. Can you please explain? Thanks!
Jimmydarkmoon: Thanks for catching that. It was an error in my illustration. I've updated the illustration with the correct amounts.
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