You, Me and Dynamics GP
I’ve never encouraged users to add notes to batches. Adding them to transactions is terrific. It’s a great way to remember why you did something, but batches, not so much.
Over the years I’d forgotten why I didn’t recommend batch notes beyond some vague sense that I’ve never seen anyone use batch notes later on. Then my colleague Amy Walsh asked if it was possible to add batch notes from posted financial batches to a report. After a little work, we both realized that it can’t be done.
Notes are retained on the batch for unposted financial batches but at posting the batch really goes away. The batch name is noted as part of the individual transaction lines but the rest of the batch specifics, including comments and notes, don’t survive posting.No notes for you.
So now I’ve got an even better reason to recommend transaction notes.
5 comments:
Great tip Mark. I'll make a note of that :)
I am unaware of where the batch name is saved in a financial transaction. I was always under the impression that ALL traces of the BatchID were eliminated.
One client in the past always saved their GL Posting Reports because it was the ONLY place that the BatchApproverID was ever shown.
Mike,
For transactions orgininating in the GL the 'orgntsrc' field holds the GL Batch ID. That's about all that survives.
Mark
Thanks Mark. I didn't know that and it will come in handy for sure now that I am aware of this. In the past I didn't think the BatchID was saved so I didn't give much thought to the name when I created it. Now I will so I can use it in search and report criteria.
Also, on this topic, I heard that GP 2013 will now retain the ApproverID when someone is using the password based batch approval process.
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